Monash University welcomes all new international students with a free airport pick-up. This service is only offered once for each new international student. Aero operates the service for Monash University and will meet you at Tullamarine Airport (MEL). Aero does not pick-up Monash students from Avalon airport (AVV).

If you are an Exchange student, coming to study at Monash for a semester, DO NOT PROCEED. You need to go HERE to enter your airport pick-up request.

Do not use this form if you are a Monash College student. Monash College students need to go HERE to enter their airport pick-up request.

IMPORTANT INFORMATION

• Your pick-up request can only be processed if you meet all conditions listed in this document.
• You must submit this request form at least four (4) days (96 hours) before your arrival in Melbourne. Pick-up cannot be guaranteed if the form is incomplete.
• Monash University will process your booking between the hours of 9.00am to 5.00pm (AEST) on standard business days (excluding public holidays).
• Aero can only pick-up students that have entered a booking with 4 days (96 hours) lead time, and have been approved by Monash University. You need to contact Monash University direct if your booking is in less than 4 days (96 hours).
• Graduate Research students (PhD) - You are only required to have accepted your Monash offer however not required to be enrolled in units as enrolment is completed by the Monash Graduate Research office once you have arrived.
• Before requesting the pick-up service, you must have accepted your Monash offer, be enrolled in units. Monash will not accept your booking if you are not enrolled.
• Driver will ring or text you after your flight lands. Please make sure that your phone has global roaming enabled.
• The Australian Border Force website provides a guide to food you can bring into the country. If you bring food into Australia it must be declared and may cause delays passing through customs, which could lead to your booking being cancelled if you are significantly delayed.
• Do not bring over the counter medicine, doing so may cause delays passing through customs, which could lead to your booking being cancelled if you arrive late. Once you arrive you can buy over the counter medicine from outlets such as Chemist Warehouse.
• Refer to section below under "If you arrive late or not at all" for further information inclusive of the following:

This pick-up service will take you and your family to one address only. Monash does not allow students to pick up keys to their accommodation first.
If you make any changes to your arrival details after submitting this form, you must notify Aero Admin by email as soon as possible or at least 14 hours prior to your arrival.

Please ensure that you do not leave any of your belongings in our vehicles, we may not be able to guarantee the safety of your lost luggage. You may need to make a private arrangement to have your lost property delivered to you. Price would depend on your address.

Luggage allowance

• Maximum (total) - two (2) large and one (1) small carry-on baggage items only per student.
  Inclusive of two (2) bags/suitcases with a height of 76cm, width 49cm, depth 30cm each, (maximum 155 linear cm for each case), the third being a carry-on size bag/suitcase with a height of no more than 55cm (maximum 115 linear cm)
• If you are an undergraduate or postgraduate student, your +1 family member can also arrive with 1x 76cm. Which means that the total baggage allowance for you and your family member would be three (3) large and one (1) carry-on baggage item.
• Cardboard boxes will not be accepted. You’ll need to make arrangements to transport it at your own expense.
• We cannot accept sporting equipment or large musical instruments (oversized luggage).
• Your luggage must fit into the boot/trunk of a sedan. It is unsafe for the driver to carry any luggage inside the car.
• Aero reserves the right to refuse to transport a person, if Aero deems it unsafe due to excess luggage.
• If you have any luggage that doesn’t meet the requirements above, you’ll need to make arrangements to transport it at your own expense.
  

Passenger limits

• Maximum two passengers (student + extra passenger = 2 passengers) for a student studying an undergraduate or postgraduate course.
• U18 and PhD students can request more passengers, Monash will assess each request on a case-by-case basis.
• If you arrive with more passengers than you have requested, you’ll need to organise a taxi at your own expense.

Filling out the form

Before requesting the pick-up service, you must have accepted your Monash offer, be enrolled in units, have a confirmed flight, and the required visa to enter Australia.

• Graduate Research students (PhD) - You are only required to have accepted your Monash offer however not required to be enrolled in units as enrolment is completed by the Monash Graduate Research office once you have arrived.

To fill in the form make sure Javascript is enabled on your Chrome or Firefox web browser. If the booking does not work use a VPN (Virtual Private Network) .

Please call Monash Connect if you need assistance with your enrolment -

Telephone +61 3 9902 6011
Monday to Friday 9am to 5pm
(Australian Eastern Standard Time (AEST) Melbourne time.

Make an enquiry via Ask Monash

What to do when you arrive

1. It is important that you stay inside your arriving terminal (T1 - T2 - T3 - T4).
2. Most students meet their drivers in under 60 minutes after their flight lands. Make sure that you do not bring any kind of food, as you risk cancellation of your booking if you take longer than 60 minutes to arrive through customs..
3. If arriving on a domestic flight, your driver will meet you by your flight luggage carousel for your flight.
4. If arriving on an international flight, find the 'meeting point', which is The Welcome Centre, to your left, after you leave the customs area.
5. Go immediately to the Welcome Centre and wait for your driver. Do not visit shops on your way.
6. Before accepting your ride, make sure the driver has suitable identification, such as an Aero or Monash University sign, confirming they’re a representative of Monash University. The driver will also have your name and contact number provided in this booking.
7. As a reminder, we cannot wait for, or take you to do a PCR COVID test, the driver has a limited wait time and you’ll risk missing your pick-up.
8. Enable data roaming and have WhatsApp or WeChat setup on your phone before your arrival.

If you cannot find your driver, text us using WhatsApp or WeChat on +61 425 865 955. Alternatively find a public phone and make a free call (no coins required) to Aero on 1800 350 850. Do not just leave the airport! Aero will not compensate you for the cost of alternative transport if you leave the airport with an alternative pick-up service.

If you arrive late or not at all

• Any changes must be made by emailing Aero Admin (NOT the driver).
• If you are overseas and you miss your flight or your flight is cancelled on your way to Melbourne, Australia, you must notify Aero Admin (NOT the driver) as soon as possible by email. If your notification is received a minimum of 14 hours before your arrival, Aero will schedule a driver for your new arrival time.
• If you board your Melbourne-bound flight but it is delayed, note that Aero monitors all Melbourne-bound flights and will be aware of delayed arrival times and will be at the 'meeting point' to align with your new arrival time.
• Note that Aero staff do not check emails between the hours of 10pm and 7am (Australian Eastern Standard Time (AEST) Melbourne time.
• Your booking will be cancelled if you do not arrive on your specified date and time and fail to notify Aero Admin at least 14 hours prior to your original flight arrival time and date request.

Student statement:

The information provided on this form is correct and is used solely to arrange my pick-up from Tullamarine Airport. I will notify Aero Admin of any changes to my details.

If you are an Exchange student, coming to study at Monash for a semester, DO NOT PROCEED - DO NOT USE THIS FORM. You need to go HERE to enter your airport pick-up request.

Note: If you are starting one of the below courses, DO NOT PROCEED - DO NOT USE THIS FORM. You need to go HERE to enter your airport pick-up request.

Monash University Diplomas

Monash University Foundation Year (MUFY)

Monash English

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